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The Mortgage Department is located on the 1st floor of the Clerk of Court’s Office.
The Mortgage Department's responsibilities include:
Uniform Commercial Code (UCC)
The Mortgage Department is also responsible for performing cancellation of mortgages.
The purpose of a Mortgage Certificate is to check if anything has been filed in the mortgage records against a person or entity regarding a certain piece of property.
Per the Statutes, all requests for Mortgage Certificates must be in writing and must include the exact name or names to be run and the property description. A General Mortgage Certificate can be issued on an individual or entity and will reflect any outstanding encumbrances on the name(s) requested. Mortgage Certificates are issued by the department on a first-come, first- served basis.
A Mortgage Certificate is NOT a title opinion and makes no representation as to who might actually own the property described on the certificate.
The purpose of a Lien Certificate is to find any liens that have been filed between the contract and acceptance dates.
An order for a Lien Certificate must be in writing and must include the complete name of the contractor and the owner, the recording information on the contract that was filed into the Mortgage records. It should also include a brief description of the job that was performed between the parties. Unless otherwise specified, the Lien Certificate will be issued as of the date of the request.
Lien Certificate requests should be submitted after the proper lien period has expired. A public job has a lien period of forty-five (45) days from the filing of the Act of Acceptance or Substantial Completion. A private job with a Bond attached to the Contract has a thirty (30) day lien period from the filing of the Act of Acceptance or Substantial Completion. A private job with no Bond attached to the contract has a sixty (60) day lien period from filing of the Act of Acceptance or Substantial Completion.
A request for a UCC Certificate must be submitted in writing on a Louisiana approved UCC 11 form. Only one (1) debtor name is provided per UCC Certificate. A Federal Tax ID number should be provided, although it is not required by Statute. The lack of a Federal Tax ID number may impact the results of the UCC Certificate.
There are several steps in obtaining a property bond to be used to bond someone out of jail. They are as follows:
A Certificate of Ownership must be obtained from the Terrebonne Parish Assessors Office and delivered to the Mortgage Department to begin the process of issuing the Mortgage Certificate for the property bond.
The order will then be taken for the property bond Mortgage Certificate and you will be informed as to what time your order will be ready for pick up. Any property bonds ordered after one o’clock p.m. will be available on the next business day.
All Mortgage Certificates issued for property bonds must be prepaid at the time of ordering.
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