The Recording Department is responsible for the filing of Conveyance, Mortgage and various other miscellaneous documents in Terrebonne Parish. At the time a document is presented to a recording clerk, it is checked for accuracy, given an entry number with book and page number and the date, hour and minute of filing. They are then recorded and scanned into the Clerk’s computer system, after which they become immediately available to the public for viewing.
The documents are then given to the Mortgage Department for processing and the Indexing Department for Indexing. At time of indexing, the documents are again reviewed and checked for errors. The original documents are then sent to Map Department for bindi
Unlike most other states, original documents sent to the Clerk of the District Court and Official Recorder are not returned to the sender. The filing party may obtain certified copies of the original documents with the Clerk’s endorsement at the time of filing from the Recording Department. After filing, the copies may be obtained from the Copy Department.
The Recording Department also files, free of charge, Oaths of Office of Notaries, Sheriff’s Deputies, Deputy Clerks of Court and other parish officials, as well as military discharge forms.
The Recording Department also oversees all direct billing for open accounts for recording, as well as the Mortgage, Copy and Map Departments.