1. How long from the time you receive my document will it be recorded and mailed back?
If the document has the proper funds and needs to be filed in Terrebonne Parish, the document is recorded on the date of receipt. If a copy of the document being recorded is requested, it will be mailed out the following business day.
2. Can I record a copy of the original document?
In Terrebonne Parish the Clerk of Court’s Office is the holder of the original documents presented for recording, so the original document should be recorded. In those instances where a copy is recorded the document is stamped “NOT ORIGINAL SIGNATURES” at the time of recording.
Many states record documentation and return the original to the party. However, in Terrebonne Parish we are the holder of original acts. This also allows us to do certifications on the original documents that we hold. We cannot certify a copy to be a TRUE copy of the original if we don’t have the original.
3. Does my document need to be recorded? Can’t I just keep it in a safe place?
According to Louisiana statutes, Original Acts such as transfers, donations, sales, mortgages, etc. should be recorded. If it is not recorded we have no way of knowing that the transaction has occurred and thus cannot maintain accurate records. It also serves to put any other interested party on notice that the transaction has occurred.
4. Why is my information being published in the newspaper?
The Clerk of Court’s Office does not publish or control what information is published in the local newspaper. Certain entities or contract companies retrieve their information from the documentation that is filed in our office. Except for Juvenile matters, Adoptions, and records sealed by Court Order, our records are public. Therefore, we have no control over publication.
5. Who can pick up a will if it is being held at the Clerk’s Office for safekeeping?
We offer the safekeeping of wills as a courtesy to the public, but it is not required. If you bring in your will for safekeeping, you (with proper identification) will be the only person who can remove it. If a will is brought in by a local attorney then that attorney or designee can remove the will. If the person is deceased and the will was not brought in by an attorney, a Court Order will have to be prepared, signed by a Judge, and presented to the Clerk’s Office to remove the will from our office.
6. What is the difference between a stamped copy and a certified copy?
The stamped and certified copy have all of the same basic recording information such as file number, date, time, book number and page. The only difference is that the certified copy has a seal on it with the signature of a Deputy Clerk.
7. What does your office consider a conformed copy?
A conformed copy is a copy that has all of the same basic recording information and is an exact duplicate of the original. But, it does NOT have the certification of the Clerk of Court’s Office.
8. Do I need to sign the clergy book in order to perform marriages?
If a person intends to perform marriages in Terrebonne Parish, that person is required to bring proof of ordination and sign our clergy book. They must come in person with proper identification.
9. When pricing a document for recording, why am I charged for all those extra names – maiden names, formerly known as, etc?
According to Louisiana statutes, our documents are indexed by name. All names that are listed on a document are indexed and there is a cost of $5.00 for each name. We index all names relative to a document to include maiden names as well as doing business as (dba) and formally known as (fka). All of the known names are indexed so that when a records search is performed ALL variations of an individual’s name appear, making the search more accurate.
10. What is the smallest font on a document that your office will accept?
The type size shall not be less than 8 point.
11. Do you have margin requirements for recording?
The first page of a document can not have less than a two inch margin on the top and one inch on the sides and bottom. If not, you will be charged a $10.00 non compliance fee.
12. If I send a prepaid self-addressed envelope, do I still have to pay the $6.00 handling and processing fee?
It is your option to send in a self –addressed stamped envelope, but the handling fee of $6.00 will still apply.